Home Football



Preparing for the Game:


Students will stay immediatly after school for rehearsal


The following items should be gathered up and placed outside the band room doors to be transported to the stadium around 6:15pm.


  • Get keys from Mr. Ratcliff to unlock cafeteria doors for access to ice machine.  Be sure doors are locked when finished.

  • Fill 2 black rolling coolers (stored in uniform closet) with bottled water and ice (located in cafeteria).   

  • Gather snacks to be served during 3rd quarter, need #? servings

  • Large, clear “plume” bin and box of rubber gloves.   *Gloves MUST be worn at all times when handling plumes to prevent damage.

  • Assist with assembling props, as needed

  • Two 2 trash bags for the stadium

  • Hand warmers (with cool temperatures)

  • Rain gear (ponchos?)


Shortly Before the Game:


  • Ask Mr. Ratcliff for the “red binder” or student emergency/medical needs forms to be carried to the stadium.

  • First Aid Kit

  • Inspection:  Trouser hems, BLACK socks, and shoe strings are tucked in.  Assist students as needed.

  • Assist with the distribution of plumes, prior to heading to the stadium (confirm time/distribution with Mr. Ratcliff).  *Gloves MUST be worn when handling plumes to prevent damage.

  • Provide additional support to front ensemble and with props on the field during the performance show, as needed.

  • 50/50 tickets for drawing and bucket 



After the Game:


  • Return “red binder” - student emergency/medical needs forms to Mr. Ratcliff; Also, Red First Aid Kit

  • Empty out black water coolers (2).  Clean and wipe dry with paper towels (in uniform closet).  Leave lids open to air dry please!

  • Assist with disassembling props, as needed; Return gray tote to the storage room.

  • Collect plumes from students using clean rubber gloves at ALL times; Place the large, clear “plume” bin back in the uniform closet.

  • Assist with student uniform “Check-in”: Tops and Bottoms should be hung correctly on hanger and gauntlets (1 pair) are located in the back zipper pocket of garment bag.

  • Ensure all uniforms, accessories, and shakos are returned to the uniform closet.




Pit Crew Checklist


Preparing for the Game:


  • Meet with the PIT Crew leaders for a brief summary of responsibilities for the game

  • Safely load/unload PIT equipment to/from the stadium

  • Help build and stage the props as required

  • Stadium Hardware for percussionists, need #?

  • Band chair for Drum Major on podium

  • Use rope (yellow/orange) to section off bleachers for “band section”

  • Bleacher covers


Game Time:


  • Provide additional support to front ensemble and with props on the field during the performance show


After the Game:


  • Ensure that all PIT equipment is safely transported and returned to the band room

  • Assist with disassembling props and return gray tote to the storage room

  • Note if/when any band equipment repairs are needed



43460 Loudoun Reserve Drive

Ashburn, Virginia 20148

P:703.996.2103 • F: 571.252.1636

© 2023 by Marchingartsservices.com