
Rock Ridge High School Bands and Guard
Away/Competition
Checklists

Chaperone Checklist
Loading Procedures:
The following items should be gathered and placed outside the band room doors, curbside; The PIT Crew may need assistance with loading the suburban or trailer.
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Get keys from Mr. Ratcliff to unlock cafeteria doors for access to ice machine. Be sure doors are locked when finished.
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Two black rolling coolers (stored in uniform closet) filled with bottled water and ice (located in cafeteria)
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Snacks and extra trays of water (2) from the storage/uniform rooms
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Large clear “plume” bin and box of rubber gloves. *Gloves MUST be worn at all times when handling plumes to prevent damage.
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Large, pink bin with 3 extra uniforms (S, M, L), gauntlets (1 set), black gloves (M, L), shakos (M, L, XL sizes), and rain gear (ponchos?)
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Small 3-tier tower (located on right hand shelf in uniform room) containing back-up uniform repair supplies
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Red First Aid Kit
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Two trash bag on each bus
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Hand warmers (with cool temperatures)
Bus-Related Procedures:
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Meet with the volunteer coordinators for itinerary and bus assignments.
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Ask Mr. Ratcliff for the “red binder” or student emergency contacts/medical needs forms to be carried along on each bus.
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Get the bus driver’s name/phone number in case of emergency.
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Prompt band captains to conduct a head count (document names and the number of students on bus).
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Enforce “Silent Bus” rule for the first 5 minutes into departing and again 5 minutes prior to arrival back to school. This is a courtesy to the bus driver.
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When traveling after sundown, ensure that boys and girls are seated on opposite sides of the bus. Make announcement, “Girls on the left/right and boys on the left/right side of bus.” Please reinforce this rule with periodic walk-thru’s.
Arrival at Competition:
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Students should remain on the bus until Mr. Ratcliff gives approval to unload. This is often the time when the hosting school will provide “hand stamps” for the event.
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Monitor students on bus when changing in/out of uniforms.
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Inspection: Trouser hems, BLACK socks, and shoe strings are tucked in. Assist students as needed.
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Carry “plume” bin to practice field/stadium and distribute plumes prior to heading onto the practice field OR before entering competition stadium (coordinate time/distribution with Mr. Ratcliff).
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Ensure student safety to/from the stadium/restrooms.
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Help set-up and/or serve snacks, water, and meals.
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Collect plumes from ALL students (except Drum Major) using clean rubber gloves. Store in the clear (plume) bin and return to truck/trailer.
***Ensure that one plume is set aside for Drum Major during awards.
Returning from Competition:
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Remind students to pick up trash and thank the bus driver!
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Return “red binder” – student emergency/medical needs forms to Mr. Ratcliff
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Empty out black water coolers (2). Clean and wipe dry with paper towels (in uniform closet). Leave lids open to air dry please!
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Ensure the following items are unloaded from truck/trailer and returned to the uniform closet:
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Large clear (plume) bin
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Pink bin containing extra uniforms and accessories
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Small 3-tiered tote with uniform repair supplies!!
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All student uniforms, accessories, and shakos
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Assist with student uniform “Check-in”: Tops and bottoms should be hung correctly on hanger and gauntlets (1 pir) are located in the back zipper pocket of garment bag.
Pit Crew Checklist – Competitions/Away Events
Loading Procedures:
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Meet with the PIT Crew leaders for a brief summary of responsibilities for the day.
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Safely load/unload band and guard equipment into truck/trailer.
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Ensure the gray tote with props (black screens) is packed and loaded onto truck/trailer.
Arrival at Competition:
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Help assemble and stage the props as required. Also, safely transport PIT equipment to the stadium.
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Provide additional support to front ensemble and with props on the field during the performance show.
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Following the band performance, disassemble props and ensure that all band equipment is loaded back onto truck/trailer.
Return from Competition:
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Ensure that all band and guard equipment is safely unloaded.
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Return the gray tote of props to the storage room.
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Note if/when any band equipment repairs are needed.